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PURCHASE ORDER AUTOMATION

Automate Purchasing and Replenish With Confidence

Simplify purchasing from start to finish. Create supplier orders in seconds, replenish stock automatically, connect electronically or by email, and manage the entire process with complete visibility.

Book Your Demo No per-user fees UK-based Support
Trusted by 100+ UK B2B Businesses | 4.9 ★ Average Rating
automated B2B purchasing workflow with stock, suppliers, and order visibility

Comgem Puts You In Control

From stock alerts to supplier invoices. Automated, accurate, and transparent.

Automatic Replenishment

Set reorder levels and let Comgem create purchase orders automatically.

Back-To-Back Orders

Raise supplier orders directly from customer sales orders and backorders.

Electronic Supplier Connection

Send orders through Electronic Data Interchange or by email in your preferred format.

Approvals and Controls

Set approval limits, assign buyers, and manage purchasing permissions easily.

Goods Received Management

Record deliveries, handle shortages or excess items, and update stock in real time.

Invoice Matching and Integration

Match purchase orders, goods received notes, and invoices before syncing to accounting.

utomatic stock replenishment using minimum levels, supplier rules, and demand forecasting

AUTOMATIC REPLENISHMENT

Never Miss a Restock Opportunity

Use intelligent rules to create supplier purchase orders automatically when stock gets low.

  • Set minimum and maximum levels for each product.
  • Apply supplier lead times and minimum order quantities.
  • Support alternate suppliers and quantity price breaks.
  • Combine real-time sales data to anticipate demand.

From Customer Order To Supplier Instantly

Create supplier purchase orders directly from sales orders for faster fulfilment and zero manual re-entry.

Create supplier orders directly from sales orders

ELECTRONIC ORDERING

Connect With Every Supplier Seamlessly

Send supplier purchase orders automatically through Electronic Data Interchange or branded email templates,  whatever your suppliers prefer.

  • Full support for Electronic Data Interchange order messages and confirmations.
  • Customisable PO email requests and PDF templates.
  • Supplier-specific order routing.
  • Pre-mapped supplier data and custom mapping tools available.
electronic ordering with EDI messages, email purchase orders, and supplier connections

GOODS RECEIVED

Receive Goods Accurately and Keep Stock Correct

Record deliveries, track variances, and instantly update stock levels and backorders for complete inventory accuracy.

Partial Deliveries

Record part deliveries and keep customers informed.

Variance Handling

Capture over-deliveries, shortages, and damaged goods.

Instant Updates

Stock, backorders, and pricing update immediately.

invoice matching across purchase orders, goods received notes, and supplier invoices

INVOICE MATCHING

Match Orders, Deliveries, and Invoices Automatically

Ensure accurate payments and prevent overspending by matching supplier invoices to purchase orders and goods received notes before approval.

  • Validate costs, quantities, and tax before payment.
  • Highlight discrepancies for quick resolution.
  • Post approved invoices directly into Xero or Sage 50.
  • Track due dates and supplier balances easily.

SUPPLIER RETURNS

Simplify Supplier Returns and Credits

Handle supplier returns efficiently, issue credits quickly, and maintain a complete record of every transaction.

  • Start returns directly from purchase orders or goods received notes.
  • Record reasons, notes, and attachments for each return.
  • Create supplier credit notes automatically.
  • Maintain full visibility across orders, deliveries, and invoices.
supplier returns workflow including returned goods, return notes, and supplier credit creation

READY FOR THE NEXT STEP?

See Comgem’s Purchase Order Automation In Action

Automate supplier ordering, manage deliveries and invoices with ease, and transform purchasing into a smooth, reliable process.

Book Your Demo No per-user fees UK-based Support
Trusted by 100+ UK B2B Businesses | 4.9 ★ Average Rating

Reduce Admin

Automatic order creation and supplier mapping save hours.

Increase Accuracy

Match orders, deliveries, and invoices without manual checking.

Save Time

Send orders and confirm deliveries automatically.

Built For B2B

Multiple suppliers, flexible rules, and professional control.